11 Job vacancies at IFS CONSULTING LIMITED _ August 2023

Job vacancies at IFS CONSULTING LIMITED. IFS CONSULTING LIMITED is one of the leading Human Resource (HR) services Providers in Tanzania  and offers best-class HR services for the execution of key human resources functions like recruitment,  staffing, outsourcing, and payroll management. We have worked with client firms to offer them the  best human resource management functions at competitive rates.

While we have built core  competencies in the space of financial functions of taxation, accounting and reporting, auditing, and  corporate governance, we have steadily worked on building competencies in HR services, especially  with regard to offering end-to-end solutions for cost-effective human resource management.

1. ADMINISTRATIVE OFFICERS – 5 POSITIONS

LOCATION: (IFAKARA, CHUNYA, RUJEWA, WANGINGÓMBE,  MAKAMBAKO AND NJOMBE TOWN)

JOB DESCRIPTION  

As an Administrative Assistant, you will play a crucial role in ensuring the smooth and efficient  operation of our office. You will be responsible for providing administrative support to various  departments and assisting with day-to-day tasks. We are looking for a detail-oriented individual with  excellent organizational and communication skill

DUTIES AND RESPONSIBILITIES

• • Manage and coordinate office activities, including handling phone calls, emails, and inquiries.
  • Maintain office supplies and equipment, ensuring everything is well-stocked and in good working  condition.
  • Assist in scheduling appointments, meetings, and travel arrangements for team members.

• Prepare and distribute internal communications, memos, and reports as needed.
• Organize and maintain physical and digital files, records, and documentation.
• Collaborate with other team members to support project-related administrative tasks.
• Assist with basic bookkeeping and expense tracking
• Handle incoming and outgoing mail and package
• Provide assistance in organizing company events and meeting.
• Perform other administrative duties as assigned by the management.

QUALIFICATIONS: 

The ideal candidate for this role should have 

• A minimum education required at least a Diploma in Business Administrative Course and any  other related field.
• Proven work experience as an Administrative Assistant, or similar role for not less than 2  years
• Solid knowledge of office procedures
• Experience with office management software like MS Office (MS Excel and MS Word,  specifically)
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Working on construction industry will be an added advantage

2. STORE ASSISTANTS – 5 POSITION )

LOCATION: IFAKARA, CHUNYA, RUJEWA, WANGINGÓMBE,  MAKAMBAKO AND NJOMBE TOWN

JOB DESCRIPTION  

As a Stores Assistant, you will play a vital role in supporting the efficient management of construction  materials and equipment at our project site. You will work closely with the Stores Supervisor and  project team to ensure that all materials are properly stored, tracked, and available when needed. We  are looking for an organized individual with a keen eye for detail and a passion for contributing to the  success of construction projects.

DUTIES AND RESPONSIBILITIES 

1. Assist the Stores Supervisor in receiving, inspecting, and recording all incoming construction  materials, equipment, and supplies.
2. Maintain accurate inventory records and ensure proper storage of materials to prevent damage  or loss.
3. Coordinate with suppliers and vendors for timely delivery and manage the return of unused  materials.
4. Assist in issuing materials and equipment to various construction teams as per project  requirements.
5. Monitor stock levels and report any shortages or surplus to the Stores Supervisor.
6. Support in conducting periodic physical inventory checks and reconciliation.
7. Maintain a clean and organized stores area to facilitate easy access to materials and equipment.
8. Collaborate with the project team to anticipate future material needs and ensure their availability.
9. Follow safety protocols and guidelines in handling hazardous materials.
10. Assist with administrative tasks related to stores management, such as preparing reports and  documentation.
11. Adhere to company policies, project guidelines, and safety regulations.

QUALIFICATION  

The ideal candidate for this role should have:

• A minimum education required at least a Diploma in Procurement and any other related field
• Proven work experience as a store assistant on a construction site for not less than 2 years
• Construction Material Knowledge
• Organizational skills and attention to detail.
• Management Proficiency
• Strong interpersonal and problem-solving skills
• Working on construction industry will be an added advantage

3. OFFICE ATTENDANT 

LOCATION: KILOSA

JOB DESCRIPTION  

As an Office Attendant is a critical member of the administrative support team responsible for  maintaining a well-organized and functional office environment. play a crucial role in ensuring the  smooth day-to-day operations of the office by handling various administrative tasks and providing  assistance to office staff

DUTIES AND RESPONSIBILITIES 

• Office Maintenance: Keep the office premises clean neat and well organized regularly monitor  and replenish office supplies, including stationery kitchen supplies, and other essential items.
• Mail and Package Handling: Receive, sort, and distribute incoming mail packages and  deliveries to the appropriate recipients. Prepare outgoing mail and packages for dispatch or  courier pickup.
• Assistance and Support: Provide general administrative support to office staff, including  photocopying, scanning, filing, and document preparation.
• Errand Management: Run office-related errands, such as purchasing office supplies, making  bank deposits, and collecting necessary items from vendors.
• Meeting and Event Support: Set up and arrange meeting rooms, conference calls, and video  conferencing equipment as needed. Assist in organizing and coordinating office events and  meetings.
• Communication Handling: Answer and redirect incoming phone calls and take messages when  necessary. Greet visitors and direct them to the appropriate personnel or meeting rooms.
• Office Equipment Maintenance: Monitor the condition of office equipment (e.g., printers, copiers, fax machines) and report any issues to the appropriate department. Coordinate  repairs and maintenance as required.
• Records Management: Maintain and update office records, files, and databases. Ensure proper  organization and confidentiality of sensitive information.
• Safety and Security: Adhere to office safety and security protocols. Monitor the office premises  for any security concerns and report incidents when necessary.

QUALIFICATIONS: 

The ideal candidate for this role should have 

• A minimum education required Secondary Education.
• Proven work experience as an Office attendant, or similar role not less than 1 year
• Solid knowledge of office procedures
• Strong organization skills with a problem-solving attitude
• Excellent written and verbal communication skills
• Working on construction industry will be an added advantage

If you meet the above criteria please send your curriculum vitae, academic certificates & other relevant  documents to: recruitment@ifs.co.tz before 5th August 2023.