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Table of Contents
RECORDS MANAGEMENT ASSISTANT II – NAFASI 382
JOB DUTIES
- i. Finding records/documents/files needed by readers.
- ii. Control the receipt, entry of records/documents.
- iii. Analyzing, cataloging and organizing records/documents into categories according to the relevant subject (classification and boxing) for office use.
- iv. Placing/organizing records/documents in racks (file racks/cabinets) in archives/archives.
- v. Keeping records (letters, documents etc.) in files.
- v. Handling requests for records/documents from Government Institutions.
- vii. Receive and distribute documents.
- viii. To perform other duties as assigned by his supervisor.
QUALIFICATIONS OF THE APPLICANT
- He must have completed Fourth Form (IV) or Sixth Form (VI) education Diploma (NTA level 6) in the field of Records from Universities recognized by Government, Computer literate.
SALARY LEVEL: Taking into account the Government salary levels TGS C
GENERAL CONDITION OF THE APPLICANTS
- i. All applicants must be Tanzanian Citizens not exceeding 45 years of ag except for those who are working in the government.
- ii. Applicants with disabilities are encouraged to apply and should to classify in the system of applying for employment the disability they have for information to the Secretariat of Employment in the Public Service.
- iii. All applicants must attach a birth certificate certified by Lawyer/Attorney.
- iv. Applicants who are already civil servants and have obtained entry qualifications in cadres different from the ones they have, pass their application letters for positions work for their Employers and Employers should satisfy themselves accordingly.
- v. Applicants should attach a self-sufficient personal information (Detailed C.V) with addresses and reliable phone numbers as well as the names of the guarantors (referees) three reliable.
- v. All applications must be accompanied by professional certificates, details, copies of certificates certified by a Lawyer/Attorney which are birth certificates, form Fourth, Sixth form for those who reached that level, graduation certificates various trainings and professional certificates according to relevant qualifications such as
follows;
• Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
• Form IV and VI exam certificate
• Computer Certificate
• Professional certificates (Professional certificates from respective boards)
• Birth certificate - vii. “Testimonials”, “Provisional Results”, “Statement of results”, document the results of form four and six (FORM IV AND FORM VI RESULTS SLIPS) WILL NOT BE ACCEPTED.
- viii. Applicants who studied outside Tanzania should ensure that their certificates are verified by approved by the relevant Authority (TCU, NECTA and NACTE).
- ix. Retired Civil Service applicants are not allowed to apply unless they have the permission of the Secretary General.
- x. Job applicants who are already employed in entry-level positions located in The Public Service should not beg and should follow the existing instructions in Circular By CAC. 45/257/01/D/140 dated November 30, 2010.
- xi. Submission of information and falsified characteristics of the parties will be taken measures legally.
HOW TO APPLY
- The deadline for sending job applications is August 16, 2024.
- IMPORTANT: Remember to attach your signed job application letter together and educational certificates, the address of the letter should be addressed to;
SECRETARY,
OFFICE OF THE PRESIDENT,
SECRETARIAT OF EMPLOYMENT IN THE PUBLIC SERVICE,
S. L. P. 2320, DODOMA.
KATIBU,
OFISI YA RAIS,
SEKRETARIETI YA AJIRA KATIKA UTUMISHI WA UMMA,
S. L. P. 2320, DODOMA.