5 RECORDS MANAGEMENT OFFICER II at NSSF– Apply now

RECORDS MANAGEMENT OFFICER II at NSSF– 3 Posts

DUTIES AND RESPONSIBILITIES

1. To assist in recording of letters in the inward and outward registers;
2. To assist in scanning of documents in Document Management System and route to respective officer;

• To assist in scanning of documents and archiving in Document Management System;

1. To record and maintain the file movements in the transit cards or in the file movement registers;
2. To ensure that files are kept and maintained in good order;
3. To ensure that confidential information do not leak at all;

• To assist on retrieving files in response to request from staff;
• To ensure effective access to library collections and resources;

1. To assist in responding to daily on-site requests for information needs for library users;
2. To ensure proper recording of the books/materials borrowed is effectively done;
3. To ensure files are secured and stored in approved standards;

• To assist on the proper classification and boxing of documents; and
• To carry out any other related duties as assigned by

QUALIFICATIONS AND EXPERIENCE

Holder of Bachelor Degree of Arts in Records Management, Records and Achieves Management studies or any other related qualifications from recognized institutions.

Salary Scale NSSF 4

RECORDS MANAGEMENT ASSISTANT II – 2 posts

DUTIES AND RESPONSIBILITIES

1. To open new files and indexes cards as directed by the Supervisor;
2. To maintain an up-to-date register of Office files;

• To file correspondence into the appropriate files and cross references;

1. To provide Copies correspondence to relevant files and attaches them whenever deemed necessary;
2. To give file searchers numbers of files which are required for filing;
3. To review pending correspondence and lists files required for filing,

• To maintain up-to-date file index books;
• To receive incoming and outgoing mails and sort them and timely record them in the respective incoming and outing register;

1. To register all outgoing registered correspondence and telegrams and timely provide report to superiors; and
2. To perform any other related duties as may be assigned by the

QUALIFICATIONS AND EXPERIENCE

Holder of Certificate in one of the following fields; Records Management, Records and Achieves Management studies or any other related qualifications from recognized institutions.

  Salary Scale NSSF 2

GENERAL CONDITIONS:

i. All applicants must be Citizens of Tanzania with an age not above 45 years;

ii. People with disabilities are highly encouraged to apply and should indicate clearly in their application letter.

iii. Women are highly encouraged to apply;

iv. Applicants should route their application letter through their Regional Managers and Directors for those who are in the headquarter;

v. No candidate is allowed to apply for more than two (2) posts;

vi. For those who will apply for two (2) posts each post should have its own application;

• Applicants should apply on the strength of the information given in this advertisement;
• Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; postal address/post code, e-mail and telephone numbers;

• Applicants must attach their certified copies of the following certificates and transcripts;
  • Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
  • Form IV and Form VI National Examination

A valid Professional Registration Certificates from respective Registration or Regulatory Bodies, (where applicable).

Birth certificate.

• Attaching copies of the following certificates is strictly not accepted: –

• Form IV and form VI results
• Testimonials and all Partial

• An applicant who is retired/resigned from the Public Service should indicate reasons for resignation or retirement;

• Management will have mandate to post qualified candidates to any working stations within the Fund Offices.
• An applicant should indicate three reputable referees with their reliable

• Certificates from foreign examination bodies for Ordinary or Advanced level education should be verified by The National Examination Council of Tanzania (NECTA).

• Professional certificates from foreign Universities and other training institutions should be verified by The Tanzania Commission for Universities (TCU) and National Council for Technical Education (NACTVET).

• A signed application letter should be written either in Swahili or English and Addressed to Director General, National Social Security Fund, P.O. Box 1322, Benjamin Mkapa Pension Towers, Azikiwe St, Dar Es Salaam,
• Deadline for application is 29th September, 2023;

• Only shortlisted candidates will be informed on a date for interview and;

• Presentation of forged certificates and other information will necessitate to legal

NOTE:     The number of vacancy positions for each working station is hereby attached as appendix No.1

Released by:

Director General,

National Social Security Fund, P.O.BOX 1322,

DAR ES SALAAM.