5 Officer Administrators at Sonnabend Pediatric AIDS Foundation (SPAF)
Sonnabend Pediatric AIDS Foundation (SPAF), was established in 2021 in South Africa in honorĀ of Joseph Sonnabend, a pioneer AIDS researcher, aiming at reducing and possibly eradicatingĀ HIV infections for children. SPAF has been operating its HIV/AIDS projects in Sub- SaharanĀ Africa, India and Latin America in association with Columbia University of Health SciencesĀ New York, PEPFAR with a mission to create a world where no mother, child or family isĀ devastated by HIV and AIDS.
SPAF has multiple job openings for PMCT (Prevention of Mother to Child HIV Transmission)Ā Project in Tanzania for 2024, a project that will be carried out in five regions (Dar es Salaam,Ā Mwanza, Iringa, Mbeya and Manyara)
OFFICE ADMINISTRATORSĀ ā 5 POSTSĀ Ā
Position DescriptionĀ
The Office Administrator will manage all office administrative duties, ensure the smooth runningĀ of the office and provide quality service to all SPAF stakeholders.
The jobholder is expected to demonstrate commitment and loyalty and perform all duties inĀ accordance with the organizationās office routines and procedures, keeping in mind the overallĀ business objectives.
R&RsĀ
- As the first point of contact for SPAF, one will oversee the front office by answeringĀ incoming calls, replying to general correspondence and dealing with enquiries.Ā Ā āĀ Monitor and oversee to the general cleanliness of the office.
- Coordinate meetings and functions for the SPAF office
- Procurement and proper management of office supplies and assets
- Manage and properly account for petty cash issued to facilitate general office activities.Ā ā Manage all travel, hotel & airport transfers for SPAF employees (the service will be forĀ allĀ Tanzania & visiting employees)
- Responsible for office administration payments within approved expense limits and theyĀ areĀ made within reasonable time to ensure business continuity (office courier service, officeĀ telephone, office cleaning services, office utility bills (power, water, wifi, security),Ā officeĀ catering & lunch management services)
- Maintain and file all business records in a systematic manner.
KPIāsĀ
- Periodically reconciled petty cash reports
- Turnaround time on requisition for hotel, transport, payment done for office utilities
- Customer/client feedback survey; Customer inquiries and visitors are handled well.
- Customer feedback is positive
- Record Management; Electronic and paper filing systems are well maintained.
Desired Skills and ExperienceĀ
- Professional qualification in a relevant field; Degree is an added advantage
- At least 2-3 years proven work experience as an office administrator
- Experience handling service providers ie Transport, ticketing, office suppliers,Ā accommodation.
- Thorough knowledge of customer service, office management and basic bookkeepingĀ procedures.
- Ability to use Microsoft Office including Word, Excel, Access and PowerPoint.Ā ā The ability to create a positive, everlasting impression with the most professional,Ā courteousĀ and expedient manner and to continually strive for superior client service.Ā ā Enjoys dealing with people daily and is tolerant of rude people, polite but assertive.Ā ā Proactive, punctual and reliable.
- Good organizational and multitasking abilities.
- Superior verbal and written communication skills, with an emphasis on tack andĀ diplomacy
- Business driven, people focused, with exceptional influencing skills; excellentĀ organizational,Ā multi-tasking, presentation and time-management skills.
- Passion for social enterprise, development of people and environmental benefits.Ā ā Record Management; Electronic and paper filing systems are well maintained.
Salary & Other BenefitsĀ
- Average ofĀ 2500USDĀ per month, Social Security fund, Health Insurance, Housing allowance andĀ Transport allowance
Skills and CompetencesĀ
People and Team Development:
Demonstrates inspirational leadership that motivates andĀ engages others. Leads and develops high performing teams where everyone feels valued andĀ contributes to the continued success of the organization. Acts as a role model; inspires people toĀ act.
Drive Results:
Translate strategy into action and drives tenaciously and innovatively forĀ outstanding results. Displays creativity in avoiding problems, reacting quickly and decisively toĀ dealĀ Ā with risks and opportunities.
Relationship Management:
Develops and maintains effective collaborative relationships andĀ networks with strategic contacts
Ownership:
Takes personal responsibility for performance. Champions continuousĀ improvementĀ Ā and inspires others to deliver whilst balancing risk, business competitiveness and customerĀ satisfaction
How to ApplyĀ
Candidates who meet the requirements should submit their CV and cover letter to:Ā Ā recruitments@sonnabend.orgbeforeĀ 12nd March 2024
