JOB VACANCIES at Rockefeller Foundation: SUPPLY CHAIN ASSOCIATES (4 POSTS)

JOB VACANCIES at Rockefeller Foundation: SUPPLY CHAIN ASSOCIATES (4 POSTS)

• Job Title: SUPPLY CHAIN ASSOCIATES (4 POSTS)
• Work Station: Dar es Salaam, Morogoro, Dodoma and Tanga
• Start Date: 15 September, 2024
• Work Hours: 8 Hours
• Job Type: Full time
• Project: Maternal and Child Integrated Health  Program

JOB SUMMARY

Under the overall supervision of the Chief of Party in Tanzania, and the direct supervision of Supply Chain Officer (SCO), the successful candidate will provide specialized Procurement and Logistics support to both external and internal clients, promoting a client and efficient service-oriented approach encompassing all aspects of procurement and logistics activities in Tanzania’s Sub Offices, in accordance with RF’s regulations, rules and procedures.

Core Functions / Responsibilities:

Procurement

1. Carry out and support coordination of procurement activities in the office, including revision and consolidation of purchase request forms, organization and evaluation of bidding processes and follow up on purchase orders until the successful delivery of the products or services and timely payment to suppliers.
2. Assist supervisors in more complex, higher-value purchases.
3. Support the development of procurement plans to optimize purchasing power and facilitate the implementation of project activities.
4. Participate in negotiations of terms and conditions of purchases and help resolve issues related to the delivery of goods and services.
5. Provide technical guidance to requisitioners and all staff in the office on preparation of specifications and procurement instructions and procedures. Participate in the development, evaluation, and updating of systems and procedures for procurement; suggest areas for improvement and risk-mitigation measures.
6. Identify local and international suppliers and service providers; participate in their evaluation taking into consideration quality, prices, reliability, and services and the organization’s best interests.
7. Contribute to the development of tools for tracking of contracts, agreements, and progress toward the achievement of the procurement plans and schedules.
8. Record post Purchase Requisitions/Purchase Orders into PRISM accurately and in a timely manner to ensure that all procurement requests are captured in the system and commitments for various procuring projects are recorded.
9. Monitor all purchases are performed according to RF procurement rules and implement appropriate mechanisms to avoid fraud and ensure transparency to complement the RF rules and regulations on procurement.
10. Follow-up with suppliers, service providers, and implementing partners as needed to ensure timely delivery of requested services, materials, and goods.
11. Undertake market research to evaluate potential new suppliers.

Logistics

1. Support on monitoring fuel consumption and maintenance of vehicles, other logistics activities related to property and asset management, warehousing, insurance coverage, maintenance, and transportation.
2. Coordinate logistics operations with other International Agencies, partners, and government authorities.
3. Guide, train and may directly supervise junior staff in the Unit.
4. Perform other duties as may be assigned.
5. Required Qualifications and Experience

Education

• University degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with four years of relevant professional experience; or
• Diploma with six years of relevant professional experience
• Certification in Procurement, Logistics or Supply Chain Management is an advantage.

Experience

• Experience in Procurement and Logistics, preferably in a non-government organization or International agencies.
• Experience in procurement and logistics and working with local authorities, stakeholders, beneficiaries, and the broader community to advance country or regional objectives.
• Experience with asset management process;
• Experience in training and coordinating teams.

Skills

• Excellent communication, interpersonal and intercultural skills with ability to work well and harmoniously with colleagues in a multicultural environment.
• Flexible working modalities and ability to meet deadlines and work under pressure.
• Demonstrated ability to maintain accuracy and confidentiality in performing responsibilities; and
• High level of computer literacy
• Skills and knowledge in Conducting local/international procurement, clearing & forwarding, Government laws and regulations, insurance and inventory/stock/supplies and management an added advantage.

Languages

• Fluency in English and Swahili (oral and written) is required.

Required Competencies

The incumbent is expected to demonstrate the following values and competencies:

Values – all RF staff members must abide by and demonstrate these three values:

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent, and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioral indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.

How to Apply

All candidates who meet the above job requirements should send their application letters together with their detailed curriculum vitae (CVs) showing contact addresses including email, telephone/cell phone numbers and copies of academic and professional certificates to the email address below before 30th August, 2024 recruitment@rockerfellerfund.org or Visit our Career Page to explore more opportunities https://rockerfellerfund.org/en/vacancies/

Only shortlisted applicants will be contacted for an interview.

About The Rockefeller Fund

The Rockefeller Foundation is a pioneering philanthropy built on collaborative partnerships at the frontiers of science, technology, and innovation that enable individuals, families, and communities to flourish. We make big bets to promote the well-being of humanity. Today, we are focused on advancing human opportunity and reversing the climate crisis by transforming systems in food, health, energy, and finance. For more information, sign up for our newsletter at http://rockerfellerfund.org and follow us on X @RockefellerFdn. 

The Rockerfeller Fund offers a comprehensive and competitive benefits package that includes health insurance programs, tuition reimbursement and student loan repayment, a generous 401K, parental leave, and various forms of paid time off, all to help our employees feel energized, cared for, and engaged. 

As an organization, we focus on six values to advance our culture and continue our success. We are dedicated to being Transparent, Optimistic, Accountable, Collaborative, Trusted, and Equitable. We operate from a strong commitment to equity, diversity, and inclusion in everything that we do. It is not only the right thing to do – we could not make an impact without our team members’ diverse perspectives and experiences. We expect all employees at the Foundation to contribute by developing their unique perspectives and talent, challenging conventional wisdom through evidence and reason, and amplifying marginalized voices. 

The Rockefeller Fund is committed to the principles of equal employment opportunity and compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, the Foundation ensures equal opportunity to all employees and applicants regardless of race, color, age, gender, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status, liability for service in the United States Armed Forces, or any other protected status.   

The Rockefeller Fund is an Equal Opportunity Employer.