Administration Officer at Good Neighbors

Mwanza

Good Neighbors

Good Neighbors is an international humanitarian development NGO.

Terms of Reference (TOR)

Good Neighbors is an international humanitarian development NGO founded in Korea in 1991. It was granted General Consultative Status by the United Nations Economic and Social Council (UN ECOSOC). The aim is to make the world a place without hunger, where people live together in harmony. In Tanzania, it was officially established in 2005 and our efforts work towards creating an environment where children’s rights are protected and sustainable development of communities through empowerment, leadership, and ownership.

Good Neighbors Tanzania Mwanza Area Office (GNTZ-MAO) launched its operation since 2009. GNTZ-MAO is implementing a three (3) years (2023-2025) phase II KOICA (Korea International Cooperation Agency) project which aims at promoting Optimal Growth and Development in Primary Schools Students through building a healthy environment on Kome Island.

KOICA Project

Project Name “Promoting Optimal Growth and Development in School-Age Children Through Building a Healthy Environment on Kome Island, Tanzania.”

Beneficiaries: Primary school students from 13 government owned schools

Objectives

To strengthen health services and enhanced nutritional status through school meal program, Micronutrient Supplementation and Strengthen the capacity of School Management Committee Members
To prevent parasitic infections and promotion of healthy growth through construction of water facility projects, Strengthen the capacity of WASH committee members, Toilet construction and Mass Drug Administration
To raise awareness and behavioral change in local communities through Advocacy Campaigns Project Area Kome Island, Buchosa District Council, Mwanza Tanzania
Position: Administration Officer (1 Post)
Report to: Senior Accounting Officer Location: Mwanza Contract Period: 1 year (renewable during project period, contract extension is subject to funding availability, employee performance or/and mutual agreement)

Objective

Perform a variety of activities in accordance with accounting principles and standards to control the organization’s financial resources and ensure that it complies with all relevant regulations, laws, and reporting requirements. Follow established procedures and guidelines to accurately maintain the organization’s financial records and transactions

Duties and Responsibilities

A. Financial Management

Establishing and implement financial procedures in line with organizational requirements
Recording monthly financial report income and expenditures in an Online Quick book file for every week
Preparation of the Monthly execution report, Year end financial report before the due date
Preparation of monthly administration budget requests and final spending
Preparation of Bank payment vouchers (BPV) in a separate number for every project appropriately with supporting documents through Docswave
Preparation of Bank Income Voucher (BIV) for all funds received on a respective bank account on every month
Any other related office duties as may be assigned by the authority including finance work

B. Logistics and Procurements

Preparation of the Evaluation Report which is conducted during the tendering process
Preparation of contracts and service agreements of different vendors, and regularly checking if there is a need for contract extension or termination
Preparation of the Annual Procurement Plan and updates on Quarterly bases through
Docswave by Planning logistical activities through monthly, quarterly & yearly plans & budgets

Establishing a clear procurement plan ensuring that requests are managed effectively ensuring sufficient time is provided to complete all necessary processes
Managing and ensuring all deliveries to each required field are completed effectively and all supplies are accounted for. Manage the delivery of goods/services to GNTZ MAO ensuring the team correctly accounts for all items. Ensuring all procurement follows the organizational procurement procedures and all orders are made correctly with the right authorization
Preparation of proper records of Assets and inventory and update disposal plans and ensuring proper use, monitoring, and supervising regular maintenance and protection of all assets including vehicles, computers, generators, phones, printers/copiers, etc.
Preparation of Vehicles Allocation to Officers In charge of activities and Movements monitoring of Vehicles as per allocations,
Organizing the movement of equipment, and accommodation of staff for all fields and Meetings as per organization requirements.

Competencies and Qualification

Bachelor’s degree in Accounting or Finance, or a similar field of study; Logistics and Procurement skills will add advantages.
Minimum of 4 years of professional relevant experience with accounting, administration, financial analysis, and finance reporting
Excellent knowledge and skills in accounting software, Quick Book package, and
Excel.

Excellent skills in the use of Microsoft Excel, MS word, and PowerPoint Fluent in both English and Kiswahili.
Ability to prioritize and schedule work
Ability to communicate effectively both oral and written.
Ability to work in a multinational environment.
Well-organized, and resourceful with good planning and problem-solving abilities.
A team player, flexible, quick-thinking, and able to work well under pressure. (Ability to meet multiple deadlines.)
Commitment to the Organization’s vision, mission, values, and goals.
Commitment to abide by Good Neighbors Tanzania Staff Terms and Regulations.

Mode of Application

All interested candidates, who meet the above requirements, please send their applications with an enclosed cover letter showing your competence and why you want to work with Good Neighbors Tanzania for the position on or before 27th December 2023.
When applying please attach detailed curriculum vitae containing complete names and addresses (postal, email, phone), together with names and contact details of three traceable referees.
All applications (CV & Cover letter) should be in one PDF file by renaming his or her name.

The application should be addressed to Project Manager O. Box 367 Good Neighbors Tanzania, Plot No. 493, Block KV, 3rd Floor of the Olympic Petroleum Building located at Ghana Area, Mwanza Tanzania through E-mail: gntzmwanza@goodneighbors.or.tz

Only shortlisted applicants will be contacted through their active mobile numbers and email addresses.
Good Neighbors Tanzania will not be responsible for transport or/and accommodation during the interview, there will be no refund for the expenses incurred.

Good Neighbors Tanzania has a zero tolerance to any harm or sexual exploitation and abuse against any beneficiaries (or program participants). Safeguarding and Protection from Sexual Exploitation and Abuse (PSEA) is everyone’s shared responsibility and all GN employees and partners are required to adhere to GN’s Code of Conduct both during and outside working hours. Familiarization with and adherence to the GN Safeguarding Policy and Code of Conduct is an essential requirement of all employees and partners, in addition to related mandatory training.

Please send your CV and Cover Letter to: gntzmwanza@goodneighbors.or.tz

This advertisement can also be found at Good Neighbors website goodneighbors.or.tz

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