CONSERVATION ASSISTANT II – OFFICE MANAGEMENT at TANAPA (6 POSTS)

 DUTIES AND RESPONSIBILITIES

  • Composing, proofreading and editing reports, correspondences memorandum, develops charts, graphs, diagrams and other organization working documents;
  • Maintaining updated office diary for the respective superior;
  • Identifying, requesting and controlling office materials and supplies;
  • Coordinating work assignments for clerical staff;
  • Ensuring cleanness and proper upkeep of office fittings and equipment;
  • Participating in organizing official meetings;
  • Carrying out effective official communication within assigned scope of responsibility;
  • Implementing best practices in areas of work specialization
  •  Screening telephone calls and handling enquires;
  • Maintaining updated the official communication directory;
  •  Receiving visitors and direct them to relevant offices;
  • Receiving and distributing documents to respective superiors;
  • Maintaining confidentiality of official documents and information;
  • Performing any other duties as assigned by the superior.

QUALIFICATIONS AND EXPERIENCE

Diploma in Secretarial Studies from an accredited training institution with typing speed of 80/100 W.P.M and computer proficiency in word processing and spreadsheet.

  • AGE LIMIT: Not above 25 years.
  • REMUNERATION: Salary Scale: TNPSS C

GENERAL CONDITIONS:

  1. All applicants must be Citizens of Tanzania with age not above 30 years for Bachelor degree posts and 25 years for non-degree posts;
  2. Applicants should be ready to attend and successfully complete six months of Paramilitary Recruits Course before issued with appointment letter.
  3. Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; postal
    address/post code, e-mail and telephone numbers.
  4.  Applicants should apply on the strength of the information given in this advertisement
  5. Applicants must attach their certified copies of the following certificates.
    ▪ Postgraduate/Degree/Advanced Diploma/Diploma/Certificates.
    ▪ Postgraduate/Degree/Advanced Diploma/Diploma transcripts.
    ▪ Form IV and Form VI National Examination Certificates. Professional Registration and Training Certificates from respective, Registration or Regulatory Bodies, (where applicable). Birth certificate.
  6.  Attaching copies of the following certificates is strictly not accepted: –
    • Form IV and form VI results slips.
    • Testimonials and all Partial transcripts.
  7. An applicant must upload recent Passport Size Photo in the Recruitment Portal.
  8. An applicant employed in the Public Service should route his application letter through his respective employer.
  9.  An applicant who is retired from the Public Service for whatever reason should not apply , An applicant should indicate three reputable referees with their reliable contacts
  10. Certificates from foreign examination bodies for Ordinary or Advanced level education should be verified by The National Examination Council of Tanzania (NECTA).
  11. Professional certificates from foreign Universities and other training institutions should be
    verified by The Tanzania Commission for Universities (TCU) and National Council for Technical Education (NACTE).
  12.  A signed application letter should be written either in Swahili or English and Addressed to
    Secretary, Presidents Office, and Public Service Recruitment Secretariat.
    P.O. Box 2320, Utumishi Building at University of Dodoma – Dr. Asha Rose Migiro
    Buildings – Dodoma.
  13. Deadline for application is 05th April, 2024;
  14. Only shortlisted candidates will be informed on a date for interview and Presentation of forged certificates and other information will necessitate to legal action;
  15. CLICK HERE TO APPLY

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